General Information

We provide you with this privacy policy, which relates exclusively to data collected as part of the online application process, to inform you about how we handle your personal data collected during the application procedure.

Data Controller

The data controllers within the meaning of data protection law for the respective application processes are the companies to which you specifically apply:

Kalkhoff Werke GmbH, Europa-Allee 26, 49685 Emstek, Germany Tel.: 04473 9317 0 Commercial Register | Registration Number: HRB 150368 Registration Court: Oldenburg
FOCUS Bikes GmbH, Europa-Allee 26, 49685 Emstek, Germany Tel.: +49 (0)711 2484880 Commercial Register | Registration Number: HRB 150337 Registration Court: Oldenburg

A currently valid overview of these companies and their registration details can be found in the legal notices (Impressum) on the websites of our brands: www.kalkhoff-bikes.com and www.focus-bikes.com.

Email Data Protection Officer: privacy@pon.com

Personal Data in the Context of the Application Process

Personal data means any information relating to the personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name, address, telephone number, and date of birth, but also data regarding your specific career history, etc., which can be assigned to a specific person with reasonable effort. Information that cannot be linked (directly or indirectly) to your real identity is, however, not considered personal data.

Legal Basis and Purposes for Processing Personal Data in Applications and the Application Process

If you apply to us electronically, i.e., by email or via our web form, we collect and process your personal data for the purpose of handling the application process and implementing pre-contractual measures. The legal basis for this processing is Section 26 (1) of the German Federal Data Protection Act (BDSG) in conjunction with Art. 6 (1) (b) GDPR (initiation of an employment relationship).

By submitting an application on our recruiting page, you express your interest in seeking employment with us. In this context, you transmit personal data to us, which we use and store exclusively for the purpose of your job search/application.

In particular, the following data is collected:

Name (first and last name)
Email address
Telephone number
The channel through which you became aware of us

In addition, you have the option to upload supporting documents such as a cover letter, your CV, and certificates. These may contain further personal data such as your date of birth, address, etc.

Only authorized employees from the HR department or employees involved in the application process have access to your data.

As a general rule, the storage of personal data takes place exclusively for the purpose of filling the vacant position for which you have applied.

Your data will be stored for a period of 180 days beyond the conclusion of the application process. This is generally done to fulfill legal obligations or to defend against any claims arising from statutory regulations. The legal basis for this storage after completion of the process is Art. 6 (1) (f) GDPR. Subsequently, we are obliged to delete or anonymize your data. In this case, the data is only available to us as so-called metadata without direct personal reference for statistical evaluations (for example, the proportion of women or men in applications, number of applications per period, etc.).

Furthermore, we offer you the opportunity to store your data for inclusion in a joint "Talent Pool" of the above-mentioned companies for 365 days after the conclusion of the application process, in order to identify any other interesting positions for you within these companies. This also applies, for example, to applications for an apprenticeship or internship. Provided you have given us a separate, voluntary consent for this, the legal basis for this processing is Art. 6 (1) (a) GDPR. You have the right to withdraw this consent at any time with effect for the future (see section on Data Subject Rights).

If you receive and accept an offer of employment from us during the application process, we will store the personal data collected during the application process at least for the duration of the employment relationship pursuant to Section 26 (1) BDSG.

Joint Data Processing

We use a central, shared applicant management system for our recruiting processes. Within this system, the HR departments of the above-mentioned companies work together. Provided it is useful for reviewing employment opportunities at one of the other participating companies, the HR departments may view your application data. The companies jointly decide on the purposes and means of this data processing. Your primary contact partner for all rights (e.g., access or erasure) remains the company to which you originally applied. The legal basis for this joint system operation and the bed-by-bed (on-demand) disclosure for efficient personnel selection is our legitimate interest pursuant to Art. 6 (1) (f) GDPR.

Disclosure of Data to Third Parties

The data transmitted as part of your application is transferred via TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers HR management and applicant management software (https://www.personio.de/impressum/). In this context, Personio is our data processor pursuant to Art. 28 GDPR. The basis for the processing is a data processing agreement between us as the data controller and Personio.

Data Subject Rights

If personal data is processed by us as the data controller, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing. This includes, where applicable, the right of access (Art. 15 GDPR), right to rectification (Art. 16 GDPR), right to erasure (Art. 17 GDPR), right to restriction of processing (Art. 18 GDPR), right to data portability (Art. 20 GDPR), and right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to withdraw this consent under data protection law pursuant to Art. 7 (3) GDPR.

Please contact our Data Protection Officer to assert your data subject rights in relation to the data processed in this online application process. In addition, you have the right to lodge a complaint with a data protection supervisory authority (e.g., The State Commissioner for Data Protection of Lower Saxony, Hanover).

Closing Provisions

We reserve the right to adapt this privacy policy at any time so that it always complies with current legal requirements or to reflect changes in the application process or similar. The new privacy policy will then apply to any subsequent visit to this recruiting page or any new application.

In addition to this privacy policy, you can view the respective general privacy policies on the websites of our brands at https://www.kalkhoff-bikes.com/en_gb/privacy-policy or https://www.focus-bikes.com/de_en/service/privacy-policy.

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